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9/29/2017
5th Annual RASS Rendezvous

2017 MLA Conference: Exhibitor and Professional Table Opportunities
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Please follow the links below to learn more about how to be a vital part of this exciting event: 

Exhibitors terms and prices
Professional table terms and prices
Lodging Options
Silent Auction Donations
Applications and Deadlines

Exhibitor terms and prices

Eligibility

Any company or organization with an interest in exposing its products or services to a wide audience of library professionals and allies is encouraged to purchase a booth.

Terms

All exhibitors must conform to the published Exhibitor Rules and Regulations. Acceptance of an exhibitor application by MLA constitutes a contract. A contract will be considered null and void if payment in full is not received by the published deadline. Exhibitor benefits begin upon receipt of payment.

Deadlines

Exhibitor applications and payments are due by August 15, 2017 to take full advantage of all available benefits.

Space rental charge is $700 for one 8' x 10' booth. A second booth may be selected for an additional $400. 

Benefits

--One 8' x 10' booth with two chairs and one wastebasket
--Two complimentary exhibitor registrations with each paid booth
--Organization description published on conference website and in attendee booklet
--Post-event labels of attendee mailing addresses
--Opportunity to attend breakout sessions

NEW this year! For a small additional fee join the attendees for lunch. We hope you will take advantage of this additional networking opportunity.

A service kit will be e-mailed to you prior to the conference. Electrical service and/or telephone/Internet installation are available for additional charges. These services can be ordered directly through the Mayo Civic Center.

An exhibit hall floor plan with your booth location will be sent prior to the conference.

Exhibit Hours

Exhibitor hours are in bold.

Thursday, Oct. 5, 2017

7:00am
Registration Opens   

7:00am – 10:00am
Exhibitor Setup                                      

7:00am - 8:00am
Welcome and Continental Breakfast                      

8:00am - 8:50am
Session A                                                                                                            

9:10am – 10:00 am
Session B                            

10:00am - 10:30am
Break: Exhibit Hall and Silent Auction Open

10:30am - 11:20am
Session C                                                                                                            

11:20am – 11:35am
Break: Exhibit Hall and Silent Auction                   

11:35am - 1:00pm
Lunch and Keynote                                                        

12:30pm-2:30pm             
DIY T-Shirt Screenprinting                                           

1:00pm - 1:50pm             
Division Meetings

1:50pm – 2:15pm            
Break: Exhibit Hall and Silent Auction                   

2:15pm – 3:05pm            
Session D                                                                                                            

3:05pm – 3:35pm            
Break: Dessert in Exhibit Hall                                    

3:35pm – 4:25pm            
Session E                                                                                                            

4:40pm – 5:40pm            
MLA Membership Meeting                                        

5:45pm - 8:00pm             
Happy Hour, Presentation of the Above & Beyond Awards and Social Event        

Friday, October 6

7:00am                                
Registration Opens                                                        

7:00am - 8:00am              
Continental Breakfast in the Exhibit Hall/Silent Auction Continues        

8:00am – 8:50am             
Session F                                                                                                            

8:50am – 9:15am             
Break: Exhibit Hall and Silent Auction                   

9:15am – 10:05am           
Session G                                                                                                           

10:05am – 10:30am        
Break: Exhibit Hall and Silent Auction   

10:30am – 11:20am        
Session H                                                                                                            

11:20am – 11:35am        
Break: Exhibit Hall and Silent Auction                   

11:35pm - 1:00pm           
Lunch and Keynote                        
               

1:00pm – 1:50pm            
Subunit Meetings

 

1:50pm – 2:15pm            
Break: Exhibit Hall and Silent Auction                   

2:15pm – 3:05pm            
Session I                                                                                                             

3:05pm – 3:35pm            
Break: Dessert in Exhibit Hall                                    

3:35pm – 5:00pm
Exhibitor Teardown

3:35pm – 4:25pm            
Session J

Setup and Teardown Times

Setup time will be 7:00am-10:00am on Thursday, October 5, 2017. Setup must be completed by Thursday, October 5, 2017 at 10:00am.

Exhibit teardown must be completed by 5:00pm on Friday, October 6, 2017.

Logo visibility

If you would like your organization's logo to be published in conference attendee materials, you must email your organization's logo to the MLA office by August 15, 2017 as a vector-based Al or EPS file or high-resolution PDF. 

Lodging

A block of rooms has been reserved in Rochester, MN at the following hotels:

Hotel Room Rate  Reservations 

Kahler Grand Hotel
20 Second Avenue SW
Rochester, MN 55902      

Standard King or Double:
$139 plus tax

--Book your room online or call (800) 533-1655.

--To receive the group, rate mention the Group Name,
"2017 MLA Annual Conference" when making reservations.

Kahler Inn and Suites
9 3rd Avenue NW
Rochester, MN 55902
Standard 2 Queens:
$149 plus tax

--Book your room online or call (800) 533-1655.

--To receive the group, rate mention the Group Name,
"2017 MLA Annual Conference" when making reservations.

 

Reservation Deadline

Wednesday, September 13, 2017

A limited number of rooms are blocked at these hotels for MLA attendees; therefore, we cannot guarantee rooms will be available through the reservation deadline. 

Electricity, Phone Hookup and Internet Access

Please contact the Mayo Civic Center directly for electrical, telephone, and wired internet services (Must be done in advance).

Order electricity, phone hookup and internet access online.

Exhibitor Service Kit

Download the Exhibitor Service Kit

Exhibitor Hall Map and Booth Assignments

Initial space assignments will be made on a first come, first served basis at the discretion of MLA. MLA reserves the right to make appropriate changes in exhibitor locations as it deems necessary for the overall success of the Exhibit. 

The Exhibitor Hall map will be posted closer to the conference date. 

Questions?

Please contact Tammy Schoenberg with questions. 


Professional Table Terms and Prices

Eligibility

Professional tables are reserved for subunits of MLA, library professional membership organizations or nonprofit organizations supporting libraries.

Terms

All professional tables must conform to the published Exhibitor Rules and Regulations. Acceptance of a professional table application by MLA constitutes a contract. Contract will be considered null and void if payment is not received by the published deadline. Professional table benefits begin upon receipt of payment

Deadlines

Professional Table applications and payments are due by August 15, 2017 to take full advantage of all available benefits. 

Fees

$40 per table

Benefits

One 8'x10' table, tablecloth and two chairs 

Table Hours 

Thursday, Oct. 5, 2017

7:00am - 8:00am Registration & Breakfast Opens
7:00am - 10:00am Table Setup
8:00am - 8:50am Session 1
9:10am - 10:00am Session 2
10:00am - 10:30am         Break in Exhibit Hall & Silent Auction Opens  (Dedicated Exhibitor Time)
10:30am - 11:20am Session 3
11:35am - 1:00pm Lunch and Keynote - Option to have lunch with the attendees
1:00pm - 1:50pm Division Meetings
1:50pm - 2:15pm Break: Desserts in Exhibit Hall (Dedicated Exhibitor Time)
2:15pm - 3:05pm Session 4
3:05pm - 3:35pm Break in Exhibit Hall (Dedicated Exhibitor Time)
3:35pm - 4:25pm Session 5
4:40pm - 5:40pm MLA Membership Meeting
6:00pm - 8:00pm Social Event/Awards
   
Friday, Oct. 6, 2017
7:00am - 8:00am                    Registration & Continental Breakfast in Exhibit Hall & Silent Auction Opens (Dedicated Exhibitor Time)
8:00am - 8:50am Session 6
8:50am - 9:15am Break in Exhibit Hall (Dedicated Exhibitor Time)
9:15am - 10:05am  Session 7
10:05am - 10:30am Break in Exhibit Hall (Dedicated Exhibitor Time)
10:30am - 11:20am Session 8
11:20am- 11:35am Break in Exhibit Hall (Dedicated Exhibitor Time)
11:35am - 1:00pm Lunch and Keynote Speaker - Option to have lunch with the attendees
1:00pm - 1:50pm Subunit Meetings
1:50pm - 2:15pm Break: Desserts in Exhibit Hall (Dedicated Exhibitor Time)
2:15pm - 3:05pm  Session 9
3:05pm - 3:35pm Break in Exhibit Hall (Dedicated Exhibitor Time)
3:35pm - 5:00pm Table Teardown
3:35pm - 4:25pm Session 10

 

Setup and Teardown Times

Setup time will be 7:00am-8:50am on Thursday, October 5, 2017. Setup must be completed by Thursday, October 5, 2017 at 8:50am.

Table teardown must be completed by 5:00pm on Friday, October 6, 2017.

Questions?

Please contact Tammy Schoenberg with questions. 


Silent Auction Donations

If you'd like to make a donation to the silent auction, please fill out the Silent Auction Donation Form and send it back to the Minnesota Library Foundation. For any additional questions about the Silent Auction, please contact Katie Polley or Heidi Anderson-Ferdinand directly for more information.


Applications and Deadlines

Online application forms are available here for the following:

Register to be an Exhibitor

Register to host a Professional Table

Helpful Tip

You may wish to reference the terms and packages as you complete your online applications, so keep this page open as you proceed.

Deadline

August 15, 2017

Exhibitor applications, logos, and payment in full (to receive full benefits)

Professional Table applications and payment in full (to receive full benefits)



Return to 2017 MLA Conference Homepage.

 

 

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